---
title: Bookkeeper Manual
persona: bookkeeper
category: User manual
version: 1.0.0
updated: 2026-06-09
---

# Bookkeeper Manual

Your job is to make sure every dollar is recorded, categorized, and reconciled. MyFinAI
already does the capture and proposes the category; you confirm, correct, and tie up the loose ends.
The AI handles the mechanical part; you bring the judgment.

> **Log in as** `carmen@laaurora.pr` / `Carmen2026` — bookkeeper of
> **Café La Aurora**.

## Transactions

The heart of your day. Each transaction arrives captured by **Lente** (from the bank,
from the card, from a receipt) and **Libro** proposes an account for it. You'll see:

| Column | What it tells you |
|---|---|
| **Date · Description** | The merchant and the concept |
| **Category** | The proposed or confirmed accounting account |
| **Amount** | Inflow (+) or outflow (−) |
| **Status** | `NUEVO`, `CATEGORIZADO`, `CONCILIADO`, `REVISAR` |

The ones **Guardián** flags as `REVISAR` (a duplicate charge, an unknown merchant)
rise to the top: they're the ones that deserve your eyes.

### Categorize

Click a `NUEVO` transaction. In the side panel type the **account code**
(e.g. `6300`) and click **Categorize**. The transaction moves to `CATEGORIZADO`, the
confidence rises to 100 %, and the entry posts to the ledger by double entry. If you
make a mistake, you reopen it and recategorize; the ledger always balances.

## Receivables and Payables

- **Receivables (AR):** the invoices issued with what's outstanding and the days overdue.
  **Cobro** prioritizes who to chase; you confirm the contact.
- **Payables (AP):** the accounts payable with their due date. **Mecenas** flags what's
  coming due and the early-payment discount worth capturing.

## Reconciliation

**Espejo** compares the ledger against the bank statement and leaves what matches as
`CONCILIADO`. What doesn't match stays visible so you can investigate it. When everything
is reconciled, the owner's Summary shows cash as "▲ reconciled".

## What you do NOT see

You don't have access to the detail of individual salaries beyond what payroll
exposes for recording, nor to platform configuration. Your scope is the ledger
of the business you work in — and only that one: per-tenant isolation is
guaranteed by the system, not by discipline.

> **The idea:** the AI proposes, you decide. Every confirmed category teaches the
> system and leaves the ledger ready for the accountant without a single manual entry.