---
title: Accountant Manual
persona: accountant
category: User manual
version: 1.0.0
updated: 2026-06-09
---

# Accountant Manual

You arrive at a ledger that is already balanced, reconciled, and traced. MyFinAI does not
replace you: it hands you the close ready to review, with every entry explainable and
every change recorded. Your tax and closing judgment remains yours; what
disappears is the manual reconstruction of the ledger.

> **Log in as** `cpa@laaurora.pr` / `Contador2026` — accountant of
> **Café La Aurora**.

## Ledger and trial balance

In **Ledger** you see the complete ledger by double entry. Up top, the **trial
balance**:

- **Total debits** and **Total credits** across the whole ledger.
- The **✓ balanced** seal when ∑DR = ∑CR (in the demo, **$91,216 = $91,216**).
- The list of recent entries with their memo, source, and status.

Click any entry and it opens with its lines: account, direction (DR/CR),
amount, and memo. Every entry is born balanced; the system rejects one that doesn't balance.

## Tax

**Fisco** maintains the filings with their period, due date, and amount:

| Filing | What it is |
|---|---|
| **IVU** | The sales and use tax (Puerto Rico) |
| **941** | The quarterly federal payroll withholding |

The pending ones rise to the top, ordered by due date. Fisco calculates the amount
from the ledger; you validate and file.

## Close and audit

The period close is sealed by **Mayor**: it verifies the trial balance, opens/closes the
period, and writes the event to the **audit chain**. Each entry carries the
hash of the previous event (`prev_hash → hash`), so a later alteration
breaks the chain and is noticed. In **Audit** you see who did what, on which entity,
and when — including what each AI agent did.

> The audit is not just about money: it records period openings, decisions, and
> provisionings. It's the trail that your review —and an eventual auditor—
> can follow without depending on anyone's memory.

## Your scope

You see the complete business ledger: ledger, taxes, audit, reconciliation. You do not
see the platform configuration or other tenants. Per-tenant and per-role
isolation is guaranteed by the system and verified
continuously (see [Security](security.en.html)).